Dropping Out/No Show and Refund Policy



(updated December. 21st, 2014)

The Entry fee deadline is posted on the website at www.Youthfastpitch.com and is due for most events(not Summer Nationals) on the Friday the week prior to each tournament.

The entry fee is due on that day. You can pay online.

It is a lot of work to deal with a team dropping out of a tournament and especially if a team drops out of a game that is being played at the same time as the other two teams in their pool or a game that is the first game of the pool or a game with a late start time because they requested one and then dropped out. Umpires, field prep, opposing team planning are all affected. Don’t drop out as we can usually find you the few players that you need to make your team whole.

Call NAFA Executive Director, Benjie Hedgecock, at 503-559-5398 if you need help with players or if you absolutely have to drop out as soon as you know you’re in trouble and need help. Don’t drop out until he tells you he can’t get you players as he usually can.

Once entered verbally they are committed and owe the entry fee whether they show up or not once the Start Time email has been sent to all the coaches. An email is sent out with the start times each week.

A team may drop out of a non National event on Monday before 5pm. After that time they are entered whether they have paid or not paid as the entry fee was due the friday before.

We email a “start” time email to each coach usually on Tuesday for non national events. If a coach has a rare problem that is legitimate then we (at our option) refund half the entry fee if they drop out at that point(or in the case that they verbally committed then we have them send only half the entry fee).

Once the Sunday bracket is completed(usually on Wednesday) then there is no refund for a no show team and a team that has not paid but has verbally guaranteed that no shows will be suspended for a year(or until it is paid) and no players from that roster can participate in the current event as a pickup player for another team or in any other NAFA event until they have paid their portion($35) of the team entry fee.

Don’t drop out as it affects everyone else negatively after you think in your mind that you have just saved yourself a bunch of time and money by dropping out but the heartache for the rest of us just begins at that point so don’t mislead yourself thinking your work is done for the weekend. Keep your players ready to play and call the Executive Director to find you the missing players that you need and it will usually happen at 503-559-5398.